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Your Future IS Our Business

Our team of experts provides accurate reports
when it comes to your physical and financial analyses.

1 (800) 485-8056

REQUEST FOR PROPOSAL

Request for proposal - Homeowners Associations

send to: Reserve Studies Inc, 17315 Studebaker Road, Suite 213 Cerritos, CA 90703

Email: Info@ReserveStudiesInc.com Phone: (800) 485-8056 Fax: (800) 485-8057
Contact Information:

Check as many quotes as applicable and/ or desired:

CAI (Community Associations Institute): member? If no, would you like to receive information?

Please complete the following:

GENERATORS:
GUARDHOUSES:
LAUNDRY ROOMS:

Please Check all that apply:

AIR CONDITIONING:
WATER HEATERS:
LANDSCAPING:
SPORTS COURTS:
WATER FEATURES:
PARKING:
FENCING:
STYLE:
COMMON ROOMS:

AGREEMENT

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RESERVE STUDY AGREEMENT

I General Information

SITE ADDRESS:
We, CLIENT (i.e. association name)
hereby request a Reserve Study for the property noted above, to be performed by Reserve Studies Inc. (hereinafter referred to as RSI), for our sole use and benefit. We warrant that we will carefully read the following agreement, Reserve Study, and any other information as may be presented by RSI. By initialing below, we acknowledge that we are bound by all the terms and conditions of this agreement.
INITIAL HERE:

II Fees

It is agreed that the cost of the Reserve Study shall be: payble to RSI as follows: fifty percent (50%) prior to commencement of work, fifty percent (50%) upon delivery of report The above fees have been based upon information provided on the "Request For Proposal". Client shall review the Request For Proposal for accuracy and communicate any discrepancies to RSI upon receipt. RSI reserves the right to revise the quoted fees to adjust for any discrepancies. All billings are considered payable in full upon delivery of report. Unpaid accounts will be considered delinquent after 30 days and will be subject to a late fee of $20.00 plus a monthly finance charge (12% APR). In the event the Reserve Study becomes subject to litigation or other action, including a court action, mediation, or arbitration, any involvement on the part of RSI, including but not limited to preparation for and/or testifying in court or at arbitration, shall be subject to the terms of the standard retainer agreement and all time incurred by employees or principals of RSI related to such preparation and/or testimony or other required act, shall be billed at the stated rates.

III Scope and Limitations of Reserve Study

The complete RSI Reserve Study shall consist of two main divisions:
  1. Condition of Property Survey: The purpose of the survey is to provide an educated estimate as to the anticipated remaining life expectancy, estimate current replacement cost, and quantification of those components that may require major repair or replacement within a 30 year projection period. RSI can survey only those areas that are visible and readily accessible at the time of said survey. Client shall grant RSI and all necessary personnel proper access to the site for the performance of the survey. Client shall be responsible for providing RSI information concerning those concealed areas and components to which access is restricted. It shall be assumed that all components have been designed and constructed properly and that life cycles will approximate normal industry performance standards. RSI shall not be liable for accurate determination of remaining life expectancies of components that may have been improperly designed and constructed. Client understands that the survey is not for the purposes of ascertaining compliance with any standards, codes, ordinances or other regulations. On major components for which industry performance standards are not available and for which the client could have a potential liability, RSI may make arbitrary estimates based upon past performance, RSI's prior experience, or instructions from client. RSI, in conjunction with client,review of the "Request For Proposal", current budget, declaration, other pertinent documents, and a site survey, will prepare an inventory ofcomponents to be included in the study.
    Client shall be responsible for review of said inventory for errors and/or omissions therein as this can affect the outcome of the study. Client understands that they are responsible for all regular repairs and maintenance of the components as this can significantly affect life expectancy.
    Due to the nature and complexity of many properties, accurate measurement is not always practical. Client accepts the fact that some measurements may not be exact and that some approximation by RSI is inevitable. Client understands thatthe survey will be performed by personnel with an extensive background in general construction principles, however, such personnel are not specialists in every craft or profession. Therefore, if RSI recommends consultation with other specialized experts, client understands this mustbe performed at client’s expense. Client accepts that the study will be based upon conditions only as they exist on the day(s) of the surveyand understands that anticipated events may not materialize and unpredictable circumstances could well occur. Rates of deterioration and repair/replacement costs frequently vary and such variations could significantly affect the study.
  2. Reserve Funding Study: The Reserve Funding Study will be based upon the results of the Condition of Property Survey, including remaining life expectancy, current replacement cost and component life cycles. RSI may incorporate assumptions into the study relating toinvestment yields, inflation applicable at the time of the study, previously scheduled special assessments and future regular assessment changes. RSI shall not be held responsible for the accuracy of information prepared and provided by others, or omissions of pertinent information. Client shall be responsible for supplying and verifying accuracy of all information on the "Financial Information Sheet". Client will be responsible for any study revision costs pertaining to errors or omissions thereon. Based upon information available, RSI agrees to provide sufficiently complete criteria to assist in compliance with the Reserve Study aspects of most Common Interest Development codes, standards and similar regulations, and AICPA guidelines. The funding study will include a computation of major component liability by year, a component replacement schedule, funding plans, funding plan graphs and a calculation of "percent funded". Due to constantly changing costs of inflation, investment yields and other factors, it is recommended that an update of the Reserve Study be performed on an annual basis.

IV Type of Reserve Study (check one box only)

H P H = Hard Copy, P = Paperless (email PDF only)
Complete RSI Reserve Study
Update RSI Reserve Study With Site Visit
Update RSI Reserve Study Without Site Visit
Update non-RSI Reserve Study With Site Visit
Update non-RSI Reserve Study Without Site Visit

Refer to the attached "Addendum" or "Request for Proposal" for explanation and limitations of each type of Reserve Study.

V Standard of Care

The RSI Reserve Study report will be prepared in a manner consistent with those levels of care and skill typical to those exercised by other members of the Reserve Study profession. RSI issues no warranties, express or implied on continued performance of both those examinedcomponents as well as those that were not examined.

VI Termination of Agreement

This agreement may be terminated by either Client or RSI upon seven (7) days written notice. In the event of termination, the compensation due will be an amount equal to the unpaid billings plus a sum for the work performed but unbilled. If the preparation of a Reserve Study is in process at the time of termination, compensation shall be based upon the work completed on a time and material basis at the rates specified in the standard retainer agreement.

VII Dispute Resolution

1. ARBITRATION
Any dispute concerning the interpretation of this agreement or arising from the reserve study, except one for payment of fees, shall be resolved informally between the parties or by arbitration conducted in accordance with the rules of the American Arbitration Association, except that the parties shall select an arbitrator who is familiar with the reserve study profession. If the parties are unable to mutually select an arbitrator, the parties shall request and require the American Arbitration Association to select an arbitrator. Such selection shall be binding on the parties.
2. ATTORNEY'S FEES
The prevailing party in any dispute arising out of this agreement, the reserve study or the report thereon, shall be awarded all attorneys’ fees, arbitrator and other costs.

VIII Limit of Liability

RSI, its principals, agents, and employees shall have a limitation on liability as set forth below. This limitation applies to anyone who claims to have been damaged, or to have had to pay expenses, due to any alleged omission or mistake in the Reserve Study. This limitation is binding on the Client, members of Client’s association, or other similar groups, and on all spouses, heirs, principals, agents, designees, assigns thereof, and any other person or entity who may claim through the Client. Client acknowledges and agrees that it will accept a refund of the fees paid under this agreement as full settlement of any and all claims that may arise from this Reserve Study or RSI's correction thereof. Client assumes the risk of all loss greater than the fee paid for the Reserve Study. Client understands that a Reserve Study without a limit on liability to the fees paid is available for an additional fee. Please initial and remit the appropriate fees only if unlimited liability is desired:

We request a Reserve Study without such limitations for an
ADDITIONAL fee of 100% of the fees stated in Section II above - with a $5,000 minimum.

IX Validation

Should any provision of this agreement be deemed in violation of any law or ordinance, any such provision shall be deemed stricken from this agreement. The remainder of the provisions shall be deemed valid as though the stricken provisions were not a part thereof. The undersigned have read and agree to all of the above terms and conditions. This agreement is construed to be in accordance with the laws of the state of California.
I / We Title (print):
am/are authorized to obligate the aforementioned client for the preparation of a Reserve Study by Reserve Studies Inc.
Executed (date)
At (city, state):
For Reserve Studies Inc:

DISCLOSURE WORKSHEET

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Assessment and Reserve Funding Disclosure Worksheet

Please complete this worksheet after adopting a reserve funding plan for the year stated in #2 below. Per California Civil Code Section 5560, a reserve funding plan must be adopted by the board of directors at an open meeting before the membership. The Reserve Study that this worksheet is based on will be deemed final upon receipt of the completed worksheet. Any subsequent adjustments to the Reserve Study will constitute a revision, necessitate a revised disclosure form, and be subject to a fee. Email to Info@ReserveStudiesInc.com, or fax / mail to the address below. The disclosure form will be sent to you within 1-2 days and it should be distributed with your budget package. If assessments are variable, attach a schedule to completed disclosure form (not this worksheet).

1. Name of Assocation:
2. Calendar / fiscal year the disclosure form is for: through
3. Budgeted total monthly assessment (during perioted noted in #2 above):
4. Budgeted reserve monthly transfer (during perioted noted in #2 above):
5. Special assessments that have been approved by the board and/or members:
Date of Assessment Due Date Description Amount per unit (average)
6. Submitted by: Phone: Date:

FINANCIAL INFORMATION SHEET

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Association Name: # of units:

COMPLETE ALL SECTIONS OF THIS FORM AS APPLICABLE & ATTACH THE MOST RECENT FINANCIAL / BANK STATEMENTS. ANY NECESSARY REVISIONS TO THE STUDY DUE TO INCORRECT ENTRIES OR OMISSIONS MAY RESULT IN ADDITIONAL CHARGES. CALL (800) 485-8056 IF THERE ARE ANY QUESTIONS

Fiscal year study is for: to

Calculation of beginning reserve balance to be used in study:

Financial Information Sheet
  1. Balance per most current financial / bank statements: date:
  2. add: Budgeted reserve contributions for the rest of the fiscal year:
  3. subtract: subtract: Estimated reserve expenditures for the rest of the fiscal year:
    (describe)
    (describe)
    (describe)
  4. Beginning reserve balance to be used in the study (a + b - c): date: (If not indicated on this form, the start date of the Reserve Study will be assumed to be the beginning of the upcoming fiscal year)
  5. Interest on reserve funds: if it goes to operating fund, check here (it will not be included in calculations). If it stays in reserve fund, list average annual rate (will assume 1% if not listed):
  6. Budgeted monthly total assessment / "dues" (from all homeowners):
  7. Portion of monthly total assessment / "dues" transferred to reserves:
  8. Recent reserve expenditures: if an update, provide information on a copy of last Component Inventory & submit with this form - otherwise, describe below
    Roof (all? partial?): date:
    Fumigation (all? partial?): date: Other: date:
  9. Component threshold (costs below this not included in study - will assume $500 threshold if not filled in):
  10. Vendor list: provide info with respect to the installation/maintenance of reserve components (if available)
    Service Company Contact Phone #
    Roof
    Landscaper
    Elevator
    Other:
  11. Miscellaneous information:
To the best of my knowledge, the information provided above is true and correct:
Signed: Phone: Date: